Payment Voucher–to–Cheque Printing Workflow & Payment voucher Printing

TuvisTech, a Zoho Premium Partner, provides services including implementation, customization, business consultation, and AI solutions.

Champa Wholesale is a leading wholesale distribution company in the Maldives, supplying a wide range of consumer goods to retailers, hospitality businesses, and commercial customers across the country. With a strong focus on reliability, efficient supply chain management, and long-term customer relationships, the company plays a key role in supporting local trade and commerce.

The business manages high-volume procurement, inventory, and vendor payments, requiring accurate financial control and streamlined operational processes. As Champa Wholesale grows, it emphasizes adopting modern, scalable systems that improve efficiency while maintaining consistency with established workflows and internal controls.

Champa Wholesale was migrating from a legacy accounting system that supported a detailed payment voucher–to–cheque printing workflow. The legacy system captured rich transaction data in payment vouchers and printed cheques in a familiar, structured format.

During the Zoho Books implementation, several gaps were identified:

• Standard cheque-printing did not align with the existing payment voucher layout.
• Transaction details were not automatically mapped from vouchers to cheques.
• Workflow changes could reduce user adoption and increase errors.

These gaps posed a risk to successful deployment and user acceptance of Zoho Books.

Zoho Product(s) Used

• Zoho Books (Maldives Edition)
• Zoho Writer

Project Duration: 19-05-2025 to 12-12-2025 ( 7 months)

Problem Statement & Key Challenges

During requirement analysis, the following challenges were identified:

• Cheque printing feature not available in Maldives Zoho. Books application
• Voucher data was not automatically mapped to cheque fields.
• A shift in workflow could reduce efficiency and user adoption.

Solution Approach
(Statement of Work & Deliverables)

TuvisTech implemented a customized solution within Zoho Books to replicate Champa Wholesale’s legacy workflow while leveraging Zoho’s native capabilities.

Solution included:

• Custom configuration of payment voucher fields to match the legacy system.
• Automated mapping of voucher data into the cheque-printing workflow.
• Customized cheque-printing feature including alignment, field positioning, and branding.
• End-to-end validation with the finance team to ensure accuracy and usability.

Solution Overview

The solution was implemented using Zoho Books and Zoho Writer to create a seamless, automated voucher-to-cheque process.

Outcomes
(Implementation & Results)

Implementation was completed in three weeks following a structured approach:

• Requirement analysis and documentation of legacy voucher data.
• Configuration and customization of vouchers and cheque-print templates.
• Workflow testing, user acceptance testing, and user training.

Business Impact:

• Seamless integration between payment vouchers and cheque printing.
• Elimination of manual data re-entry and alignment corrections.
• Reduced payment processing time and error rates.
• High user adoption due to continuity with existing workflows.
• Improved confidence in Zoho Books as the core accounting system.

Results:

Champa Wholesale successfully transitioned to Zoho Books with a fully integrated payment voucher and cheque-printing process. The customization preserved existing operational practices while delivering greater efficiency, accuracy, and scalability.